In these Terms and Conditions, unless the context otherwise requires, the following expressions have the following meanings:
|Means an account required to access and use Our Events Platform, as detailed in Clause 4;
|means any and all text, images, audio, video, scripts, code, software, databases and any other form of information capable of being stored on a computer that appears on, or forms part of, Our Events Platform;
|means the contract between Us and you for a Subscription;
|"Data Protection Legislation"
|means all applicable legislation in force from time to time in the United Kingdom applicable to data protection and privacy including, but not limited to, the retained EU law version of the General Data Protection Regulation ((EU) 2016/679) (the "UK GDPR"); the Data Protection Act 2018 (and regulations made thereunder); and the Privacy and Electronic Communications Regulations 2003 as amended;
|means the facility (if any) provided by Our Events Platform allowing you to contact potential attendees of your event or other third parties via email;
|means organisers of events or sellers of Services displayed on the Events Platform for customers to consider and/or attend Events and/or purchase Services ("Customers");
|means any services offered for sale by Organisers on the Events Platform including, but not limited to, the provision of hotel accommodation;
|means Our acceptance and confirmation of your Subscription;
|means a subscription to access Our Events Platform, acquired by opening an Account in accordance with these Terms and Conditions;
|means a user of Our Events Platform;
|means content created and/or uploaded by Users in or to Our Events Platform; and
|means Inloco Events Limited further details of which are in Clause 2 below.
Our Events Platform is owned and operated by Inloco Events Limited, a limited company registered in England under company number 08553378, whose registered address is 23 Coventry Road, Nuneaton, England, CV11 4NL.
Access to Our Events Platform requires a Subscription. Upon opening an Account, Our Events Platform will be available to you for the duration of that Subscription and any and all subsequent renewals.
We may from time to time make changes to Our Events Platform:
Minor changes may be required to make underlying technical alterations, for example, to fix an error or to address a security issue or to reflect changes in the law or other regulatory requirements. We will inform you by email of any such changes (including, if applicable, anything that you need to do), however they will be unlikely to materially affect your use of Our Events Platform;
We maydevelop and improve Our Events Platform over time, in some cases making significant changes to it. You will be kept fully informed of any and all such changes.
We will always aim to ensure that Our Events Platform is available at all times. In certain limited cases, however, We may need to temporarily suspend availability to make certain changes outlined under sub-Clause 3.2. Unless We are responding to an emergency or an urgent issue, We will inform you in advance of any interruptions to the availability of Our Events Platform.
We are not the creator or organiser of the events or the provider of the Services listed on Our Events Platform. Our Events Platform allow Organisers to promote their events, sell their Services, manage ticketing and/or registration. The Organiser is responsible for ensuring that the event and the Services (and their promotion) meet all laws, rules and regulations.
Payment of the Fees by an Organiser will be deducted at the point of sale.
If you use the Email Function, you represent and agree:
you have the right and authority to send emails to the addresses on your recipient list and such addresses were gathered in accordance with email marketing regulations in the recipient's country of residence;
you will use in compliance with all applicable laws, rules and regulations, including those relating to spam and email;
you will only use to advertise, promote and/or manage a bona fide event or Service listed on Our Events Platform;
the content of your emails complies these Terms;
you will not use false or misleading headers or deceptive subject lines in emails sent;
you will respond immediately (and in accordance with instructions) to any User sent to you by Us requesting you modify such User's email preferences;
you will provide an accessible and unconditional unsubscribe link for inclusion in every email where one is required, and you will not send any emails to any recipient who has unsubscribed from your mailing list.
If you violate any of the rules set out in Sub-clause 8.1 or if your use of the Email Function results in bounce rates, complaint rates or unsubscribe requests in excess of industry standards or if your emails cause disruption to Our Events Platform, We may (without limitation of any other legal or contractual remedies We have) limit or suspend your access to the Email Function.
We grant Users a limited, non-exclusive, revocable, worldwide, non-transferable licence to use Our Events Platform to promote and register for events/Services for personal (including research and private study) and business purposes, subject to these Terms and Conditions.
Subject to the licence granted to Us under Clause 12, Users retain the ownership of copyright and other intellectual property rights in their User Content (subject to any third party rights in that User Content and the terms of any licence under which you use such Content).
All other Content included in Our Events Platform (including all user-facing material, and all underlying material such as code, software and databases) and the copyright and other intellectual property rights in that Content, unless specifically labelled otherwise, belongs to or has been licensed by Us. All Content is protected by applicable United Kingdom and international intellectual property laws and treaties.
By accepting these Terms and Conditions, you hereby undertake:
Not to copy, download or otherwise attempt to acquire any part of Our Events Platform;
Not to disassemble, decompile or otherwise reverse engineer Our Events Platform;
Not to allow or facilitate any use of Our Events Platform that would constitute a breach of these Terms and Conditions; and
Not to embed or otherwise distribute Our Events Platform on any website, ftp server or similar.
You may link to Our Events Platform provided that:
We may provide links to other content such as websites, web apps and downloadable apps. Unless expressly stated, this content is not under Our control. We neither assume or accept responsibility or liability for such third party content. The provision of a link by Us is for reference only and does not imply any endorsement of the linked content or of those in control of it.
You may only use Our Events Platform in a manner that is lawful and that complies with the provisions of this Clause 14. Specifically:
You must ensure that you comply fully with any and all applicable local, national and international laws and/or regulations;
You must not use Our Events Platform in any way, or for any purpose, that is unlawful or fraudulent;
You must not use Our Events Platform to knowingly send, upload, or in any other way transmit data that contains any form of virus or other malware, or any other code designed to adversely affect computer hardware, software or any data of any kind; and
You must not use Our Events Platform in any way, or for any purpose, that is intended to harm any person or persons in any way.
The following types of User Content are not permitted on Our Events Platform and you must not create, submit, communicate or otherwise do anything that:
is sexually explicit;
is obscene, deliberately offensive, hateful, or otherwise inflammatory;
promotes or assists in any form of unlawful activity;
discriminates against, or is in any way defamatory of, any person, group or class of persons, race, sex, religion, nationality, disability, sexual orientation, or age;
is intended or otherwise likely to threaten, harass, annoy, alarm, inconvenience, upset, or embarrass another person;
is calculated or otherwise likely to deceive;
is intended or otherwise likely to infringe (or threaten to infringe) another person's right to privacy;
misleadingly impersonates any person or otherwise misrepresents your identity or affiliation in a way that is calculated to deceive (obvious parodies are not included within this definition provided that they do not fall within any of the other provisions of this sub-Clause 14.2);
implies any form of affiliation with Us where none exists;
infringes, or assists in the infringement of, the intellectual property rights (including, but not limited to, copyright, patents, trade marks and database rights) of any other party; or
is in breach of any legal duty owed to a third party including, but not limited to, contractual duties and duties of confidence.
We reserve the right to suspend or terminate your Account and/or your access to Our Events Platform if you materially breach the provisions of this Clause 14 or any of the other provisions of these terms and conditions. Specifically, We may take one or more of the following actions:
Suspend, whether temporarily or permanently, your Account and/or your right to access Our Events Platform;
Remove any of your User Content which violates this Acceptable Usage Policy;
Issue you with a written warning;
Take legal proceedings against you for reimbursement of any and all relevant costs on an indemnity basis resulting from your breach;
Take further legal action against you as appropriate;
Disclose such information to law enforcement authorities as required or as we deem reasonably necessary; and/or
Any other actions which We deem reasonably appropriate (and lawful).
We hereby exclude any and all liability arising out of any actions (including, but not limited to, those set out above) that We may take in response to breaches of these Terms and Conditions.
All personal data to be processed by Us on behalf of you shall be processed in accordance with the Schedule.
These Terms and Conditions, the Contract, and the relationship between you and Us (whether contractual or otherwise) shall be governed by, and construed in accordance with the law of England & Wales.
If you are a consumer, you will benefit from any mandatory provisions of the law in your country of residence. Nothing in Sub-Clause 26.1 above takes away or reduces your rights as a consumer to rely on those provisions.
If you are a consumer, any dispute, controversy, proceedings or claim between you and Us relating to these Terms and Conditions, the Contract, or the relationship between you and Us (whether contractual or otherwise) shall be subject to the jurisdiction of the courts of England, Wales, Scotland, or Northern Ireland, as determined by your residency.
If you are a business, any disputes concerning these Terms and Conditions, the relationship between you and Us, or any matters arising therefrom or associated therewith (whether contractual or otherwise) shall be subject to the exclusive jurisdiction of the courts of England and Wales.
In this Schedule, the terms "personal data", "processing", "data subject", "controller", "processor", and "personal data breach" shall have the meanings defined in Article 4 of the UK GDPR, and the terms "Data Processor" and "Data Controller" shall have the same meanings as "processor" and "controller" respectively. The term "domestic law" means the law of the United Kingdom or a part thereof.
Both Parties shall comply with all applicable data protection requirements set out in the Data Protection Legislation. Nothing in this Schedule shall relieve either Party of any obligations set out in the Data Protection Legislation and shall not remove or replace any of those obligations.
For the purposes of the Data Protection Legislation and for this Schedule, you are the "Data Controller" and We are the "Data Processor".
The scope, nature, and purpose of the processing; the duration of the processing; the type(s) of personal data; and the category or categories of data subjectis set out in the table below.
The Data Controller shall (without prejudice to the generality of paragraph ii) ensure that it has in place all necessary consents and notices required to enable the lawful transfer of personal data to and/or the lawful collection of personal data by the Data Processor for the purposes described in these Terms and Conditions.
The Data Processor shall (without prejudice to the generality of paragraph ii), with respect to any personal data processed by it in relation to its performance of any of its obligations under these Terms and Conditions:
process the personal data only on the express instructions of the Data Controller unless the Data Processor is otherwise required to process such personal data by domestic law. The Data Processor shall promptly notify the Data Controller before carrying out such processing unless it is prohibited from doing so by that law;
ensure that it has in place appropriate technical and organisational measures (as approved by the Data Controller) to protect the personal data from unauthorised or unlawful processing, accidental loss, damage, or destruction. Such measures shall be appropriate and proportionate to the potential harm resulting from such events and to the nature, scope, and context of the personal data and processing involved, taking into account the current state of the art in technology and the cost of implementing those measures. Measures to be taken are set out below;
ensure that any and all persons with access to the personal data (whether for processing purposes or otherwise) are contractually obliged to keep that personal data confidential;
not transfer any personal data outside of the UK without the prior express consent of the Data Controller and only if the following conditions are satisfied:
the Data Controller and/or the Data Processor has/have provided appropriate safeguards for the transfer of personal data;
affected data subjects have enforceable rights and effective legal remedies;
the Data Processor complies with its obligations under the Data Protection Legislation, providing an adequate level of protection to any and all personal data so transferred; and
the Data Processor complies with all reasonable instructions given in advance by the Data Controller with respect to the processing of the personal data;
assist the Data Controller, at the Data Controller's cost, in responding to any and all requests from data subjects and in ensuring its compliance with the Data Protection Legislation with respect to impact assessments, security, breach notifications, and consultations with supervisory authorities or other applicable regulatory authorities (including, but not limited to, the Information Commissioner's Office);
notify the Data Controller without undue delay of any personal data breach of which it becomes aware;
on the Data Controller's express instruction, delete (or otherwise dispose of) or return all personal data and any and all copies thereof to the Data Controller on termination of your Account unless it is required to retain any of the personal data by domestic law; and
maintain complete and accurate records of all processing activities and technical and organisational measures implemented necessary to demonstrate compliance with this The Schedule and to allow for audits, including inspections, by the Data Controller and/or any party designated by the Data Controller. The Data Processor shall inform the Data Controller immediately if, in its opinion, any instruction infringes the Data Protection Legislation.
The Data Processor shall not sub-contract any of its obligations with respect to the processing of personal data under this Schedule to another processor without the prior express consent of the Data Controller (such consent not to be unreasonably withheld). In the event that the Data Processor appoints another processor, the Data Processor shall:
enter into a written agreement with the other processor, which shall impose upon that other processor substantially the same obligations as are imposed upon the Data Processor by this Schedule, which the Data Processor shall ensure reflect the requirements of the Data Protection Legislation at all times;
ensure that the other processor complies fully with its obligations under that agreement and the Data Protection Legislation; and
remain fully liable to the Data Controller for the performance of that other processor's obligations and the acts or omissions thereof.
The Data Processor may, at any time, and on at least thirty days' notice, alter this Schedule, replacing it with any applicable data processing clauses or similar terms adopted by the Information Commissioner or that form part of an applicable certification scheme.
|Type of Personal Data
|Category of Data Subject
|Nature of Processing Carried Out
|Purpose(s) of Processing
|Duration of Processing
|Name and Contact information
|Use in billing and provision of ticketing
|Sales and order processing
|Kept until a deletion request is received or required by law
|Attendance at an event
|Use in the provision of ticketing
|Ticket verification and attendee recording
|Kept until a deletion request is received or required by law
We will ensure that access to data is limited to those personnel and contractors who need access to data to meet the customer service needs.
We ensure each member of personnel or contractors who has access to data: